DIAMOND Logistics and cargo management software.
Purpose of the software
To improve the vehicle management system in the company.
User levels
For the easy administration of the system, the user levels can be divided as administrator and users. A user master form for creating new users for operating the software.
MASTERS
1. COMPANY MASTER :- Company name, address, GSTNO, Phone, mobile, Email, website is the main fields in the company master form.
2. EMPLOYEEMASTER :- For creating employee details in the company. Employee name, address, phone, mobile, designation, salary are the main fields in the form.
3. USER MASTER :- User master for creating software users. User name, user id and
password are the main fields in this form.
4. VEHICLE MASTER :- Vehicle Make, Model, Registration No, Insurance renewal,
Tax details, Pollution renewal, fitness, EMI, service details are the main fields in the
Vehicle master.
5. CUSTOMER MASTER :- Customer name, address, phone, mobile, GSTNO are the
main fields in the customer master form.
6. ACCOUNTS MASTER :- This master form helps to create general account heads,
bank heads and list of customers and suppliers. The heads can create under its group
names and the group names are belongs to the liabilities and assets account categories.
While creating a customer or a supplier the user can enter the address, phone, email,
opening balance and the other details. The user can set the credit limit and credit days for
a particular customer. The price category of the customer also can set in the account
master form.
7. ACCOUNT GROUP MASTER :- This master the user can create new account
groups. The common account groups are already listed in this master. The newly creating
account groups will show in the account master, and the user can create heads under
them.
9. ITEM GROUP MASTER :- This master allows creating item groups. When creating an item in item master item group also select from the group name list.
10. GODOWN MASTER :- If the user has multiple godowns, the software allows creating multiple godown names in the godown master.
TRANSACTION FORMS
1. TRIP SHEET ENTRY :- Vehicle wise trip details entry. Select the vehicle No and give the driver name. Starting from and to location details. Mention the starting Kilometer and ending Kilometer. Customer name and cargo details.
2. Vehicle Status :- This form shows the status of the vehicle is at running, halted or at workshop.
3. DRIVER BATA :- Drivers bata calculation according to the number of trips completed and type of vehicle driven.
4. VEHICLE MILEAGE :- Calculate the vehicle mileage by the given data. Starting Km, ending Km, Total Km and the diesel used are the parameters for the calculation of mileage.
5. CUSTOMER BILL ISSUE :- ------ Issue of bills to the customer in a monthly basis. The bill contains all the trip details of the month and total bill amount.
6. BILL WISE RECEIPT ENTY :- Receiving the bill amounts from the customers.
REPORTS
1. TRIP SHEET REGISTER:- Date wise trip sheet register. Details includes vehicle, Driver, trip sheet No, customer name, kilometers done and mileage, freight charges collected etc…
2. VEHICLE WISE TRIP SHEET REPORT:- Vehicle wise trip sheet details.
3. DRIVER WISE TRIP DETAILS:- Details includes date, vehicle No, trip sheet No, load from and load to, total freight collected etc..
PAYROLL MODULES
1. Payroll: Employees data base. Salary calculation, ESI, PF
2. Salary advance payment to employees, salary advance statement and ledger
3. Pay slip printing with all the staff bank details
ACCOUNTS MODULE
1. VOUCHERS ENTRY :- Payment voucher, receipts, journal entries, contra entries are the entry forms of accounts. All the entry forms have the facility of entry of cash and cheque. Cash entries will update in cash book and cheque entry will reflect in bank book. All the entries come together and form the day book. Print out of payment and receipt vouchers.
2. REGISTERS OF VOUCHERS:- Registers of all the vouchers are given in the module. From register of vouchers the user can see the entries made in the voucher. Payment, Receipts, contra and journal registers are available in the module. Print out of registers.
ACCOUNTS REPORTS
1. ACCOUNTS REPORTS:- All the reports are generating from the entries made in the software in different modules. All the entries from the inventory and account vouchers will directly come to the accounts reports. Cash book, bank book, day book are the some important reports. Final reports of accounts like Trial balance, Profit & loss and balance sheet are available in the module.
GENERAL FEATURES OF THE SOFTWARE
1.Software will support multi company operations. Multi godown, multi financial years of operation are also possible. User can create the new financial year at the year ending period. Creation of new users of software by the administrator, and the administrator can control the rights of others users in the software. Barcode printing and sales entry with bar coding. User can generate and send messages from the software with the help of a message gateway system.
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