MAGNA SOFTWARE

Software package for Automobile workshops and automobile body builders.

Software has five main modules
SALES, SERVICE, SPARES, ACCOUNTS AND PAYROLL

MASTERS

1. ACCOUNTS MASTER :- This master form helps to create general account heads, bank heads and list of customers and suppliers. The heads can create under its group names and the group names are belongs to the liabilities and assets account categories. While creating a customer or a supplier the user can enter the address, phone, email, opening balance and the other details. The user can set the credit limit and credit days for a particular customer. The price category of the customer also can set in the account master form.

2. ACCOUNT GROUP MASTER :- This master the user can create new account groups. The common account groups are already listed in this master. The newly creating account groups will show in the account master, and the user can create heads under them.

3. ITEM MASTER :- In item master the user can create the item list. Details of item like item name, tax percentage, item group, sub group, Part No, opening stock, purchase price, landing cost and supplier name. The user can enter four prices of the item names are price1, price2, price3 and MRP. Master has also provision to enter reorder level of the item, minimum stock required and maximum stock level of the item. Field for entering location and godown name of the item.

4. EMPLOYEE MASTER :- Creation of employee details in the form with employee name, address, designation and contact details. Provision to feed the ESI, PF details in the master form.

5. ITEM GROUP MASTER :- This master allows creating item groups. When creating an item in item master item group also select from the group name list. Grouping of items helps to getting the group wise sales of the item.

6. VEHICLE BRAND MASTER :- Creation of vehicle brand names like Toyota, Maruthi, Hyundai, Tata, Mahindra etc….

7. VEHICLE MODEL MASTER :- the master helps to give vehicle model names under a vehicle brand name.

8. CUSTOMER VEHICLE LIST :- Customers vehicle details can be enter in this master form. Details includes Vehicle brand, vehicle model, fuel type, Reg. No, Engine No and chassis No can be enter in this form. Same customer with multiple vehicles then the provision to feed every vehicle details.

9. TAX MASTER :- Tax master helps to create new tax percentages. User can create percentages in the master according to government changing the tax percentages of the items.new tax

10. UNIT MASTER :- creating item units like KG, Ltr, Sqft, Nos. master allows giving the sub unit names and conversion factor of the units.

11. GODOWN MASTER :- If the user has multiple godowns, the software allows creating multiple godown names in the godown master.

SALES MODULE DETAILS

1. SALES :- sales of items by sales bill entry form. Select the customer details, cash\credit bill, bill no, bill date, GST formats like B2B, B2C sales and enter purchase order no and date. In sales bill form provision to convert an estimate, sales order, quotation as a sales bill. Multi series billing is possible. When selecting an item for bill entry, showing all the four prices, current stock, purchase price of the item. While item entry if the selling price goes to below the cost price, the user will get a warning that is the price is below the cost price. When enter of an item, user get a message, if the stock of the item goes to negative. When a sales entry automatically updates the stock register. Sales entry also updates the accounts, if it is credit sales the bill amount goes to the customer’s ledger; otherwise it will reflect in cash book. Bill modify, bill cancel are also do by the corresponding forms. Print of sales bill in the prescribed format.

SALES RETURN :- form helps to enter returned items from the customer. The entry will make corresponding adjustments in stock and accounts. Printing of sales return details.

SALES ORDER :- The user can enter the sales orders from the customer. When billing a provision to convert a sales order as a sales bill.

INVENTORY MODULE DETAILS

1. PURCHASE:- invoice can enter with the details like invoice no, invoice date, supplier name, GST purchase. When purchase entry the fields for adding the freight and coolie, and it will help to calculate the cost price of the item. The purchase price and cost price will update in item master. When a credit purchase entry, the invoice amount will goes to the suppliers ledger in credit side, and a cash purchase the amount will credit in cash book. When saving the purchase entry the quantity of every item goes to the stock register and increase the stock of the item. Purchase entry modifies and cancel are also possible.

PURCHASE RETURN:- Enter of purchase return items are possible by the purchase return form. The entry will make corresponding updating in stock register and accounts. A print out can be generate with the prescribed format.

2. PURCHASE ORDER:- Entry of purchase order to the suppliers is possible by the purchase order form. List of purchase orders and pending of purchase orders will get the user by corresponding reports..

3. VEHICLE WISE PARTS STOCK:- This report allows to check the availability of a spare part for a particular vehicle model.

SERVICE MODULE DETAILS

1. JOB CARD ENTRY:- When a vehicle comes to service, the first step is to create a job card. In a job card there are a lot of fields to mention the complaints of the vehicle, kilometers done, fuel type etc...

2. JOB CARD CLOSING:- after the service of the vehicle, the user can close the job card. The details of services done, parts changed and the labor details can enter in the job card closing form. The spare parts rates and labor charges can enter and calculate the estimate cost of the work. Then this job card can directly convert as a GST\Estimate bill.

3. SERVICE HISTORY:- The report reveals the service history of the vehicle. When the last service done, which are the parts changed, oil change details, other damages or complaints will get from the service history report of the vehicle.

PAYROLL MODULES

1. SALARY ADVANCE ENTRY:- Entry of salary advance to employees. By cash or cheque details can enter in the form. Monthly calculation total salary advance paid, balance payment amount.

2. SALARY\WAGE CALCULATION:- Calculation of salary with basic salary, advance payment, adding or deduction of salary.

3. PAY SLIP PRINTING:- Pay slip printing with all the staff with their bank account details

INVENTROY REPORTS

1. SALES:- Different types of sales reports are available. Sales bill wise, customer wise, bill series wise, cash\credit wise, sales man wise sales, area wise sales are the some main reports. Pending bill reports, pending days of bills reports, aging reports can be taken from the report section. Item related reports are sales item wise, tax wise, and item group wise. For sales monthly sales tax purpose reports like tax wise sales total and tax wise sales register are available. Bill wise and item wise reports are available in sales return and sales order entries. Printing of all the reports is possible.

2. PURCHASE:- Invoice wise reports, item wise reports, supplier wise reports, tax wise reports are the main reports for the purchase module. Tax wise register reports for monthly sales tax purpose. Invoice wise and item wise reports for purchase return and purchase order.

3. STOCK TRANSER REPORTS:- Bill wise and item wise reports for stock transfer in and out entries. User can take the print out of the reports.

4. STOCK REGISTER :- Stock register, stock value report, item reorder list, price list are the some reports related to stock. All the reports have preview and print options.

ACCOUNTS MODULE

1. VOUCHERS ENTRY:- Payment voucher, receipts, journal entries, contra entries are the entry forms of accounts. All the entry forms have the facility of entry of cash and cheque. Cash entries will update in cash book and cheque entry will reflect in bank book. All the entries come together and form the day book. Print out of payment and receipt vouchers.

2. REGISTERS OF VOUCHERS:- Registers of all the vouchers are given in the module. From register of vouchers the user can see the entries made in the voucher. Payment, Receipts, contra and journal registers are available in the module. Print out of registers.

ACCOUNTS REPORTS

1. ACCOUNTS REPORTS:- All the reports are generating from the entries made in the software in different modules. All the entries from the inventory and account vouchers will directly come to the accounts reports. Cash book, bank book, day book are the some important reports. Final reports of accounts like Trial balance, Profit & loss and balance sheet are available in the module.

GENERAL FEATURES OF THE SOFTWARE

1. Software will support multi company operations. Multi godown, multi financial years of operation are also possible. User can create the new financial year at the year ending period. Creation of new users of software by the administrator, and the administrator can control the rights of others users in the software. Barcode printing and sales entry with bar coding. User can generate and send messages from the software with the help of a message gateway system.